Rental and Public Use of College Facilities

NUMBER:
2.1 printable version
POLICY/OPERATIONAL PROCEDURE NAME:
Rental and Public Use of College Facilities
SPONSOR:
Marshall Fuller
Director, Facility Services
CUSTODIAN:
Facility Services
EFFECTIVE DATE:
June 2012
NEXT REVIEW DATE:
2019-2020
LOCATION:
https://www.durhamtech.edu/policiesprocedures/collegefacilities.htm
CITATION:
NA
POLICY STATEMENT
Durham Technical Community College’s Board of Trustees grants the President authority to permit external use of College facilities for certain community, cultural, economic development, or educational purposes. External organizations may not use College facilities for commercial gain, partisan political activity, or religious services. On at least an annual basis, the President shall report on the external use of College facilities to the Board of Trustees.
PROCEDURE
Organizations must request the use of College facilities in writing to the President’s Office at least one (1) month prior to the desired use date. The request must include the following information:
  • Name of the organization requesting use;
  • Name and contact information of the individual responsible for coordinating use;
  • Date(s) of use;
  • Intended purposes; and
  • Additional information as requested.
The College will prepare a written agreement with the organization describing the permissible uses of the facilities and the costs involved, including but not limited to utilities, security, housekeeping, and media services expenses. The President has the authority to waive some or all of the costs involved and has final authority to approve the request. The President can delegate this authority to appropriate administrative officers.

The College retains the right to cancel approval of any request if College personnel discover the request was not made in good faith or if the facilities requested are needed for College functions. The College also retains the right to deny a request which could, in the view of the President, negatively impact the College or its reputation.
PURPOSE
North Carolina General Statutes (specifically GS 66-58) prohibit state agencies (including community colleges) from competing with private citizens or organizations in the delivery of goods or services. However, GS 66-58(c)(3a) and GS 66-58(c)(3d) provide exceptions to this general prohibition and enable community college boards of trustees to establish policies that permit and clarify the use of college facilities by external organizations for certain economic development purposes.

The purpose of this policy is to ensure the College is in compliance with appropriate North Carolina General Statutes and the North Carolina Administrative Procedure Act by delineating the situations under which an external organization can use College facilities.