|Number: 1.21 printable version||Policy/Operational Procedure Name:
Family Educational Rights and Privacy Act (FERPA)
|Sponsor: Lisa Inman, Dean, Student Development and Support||Custodian: Student Information and Records|
|Effective Date(s): November 2015||Next Review Date: Spring 2018|
|Location: http://www.durhamtech.edu/policiesprocedures/ferpa.htm||Citation: http://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html|
|Policy Statement: In accordance with The Family Educational Rights and Privacy Act (FERPA), the Federal law that protects the privacy of student education records, students have certain rights to inspect and review their education records, request that their records be corrected if they believe that they are inaccurate or misleading, and determine what information about their records can be released.
Durham Technical Community College reserves the right to disclose, without consent, “directory” information.
For inquiries related to student education records and all other information regarding this policy, contact:
Student Information and Records
Phail Wynn, Jr. Student Services Center
919-536-7214, ext. 1810
Please note the following in consideration with the FERPA Policy as it pertains to disclosing student education records information:
Students may instead request not to have any directory or non-directory information disclosed by contacting the Student Information and Records office and completing the appropriate form within the first two weeks of a term in which they are enrolled. As this restriction prohibits the college from acknowledging or verifying the students’ attendance or existence at the institution, this option should only be considered in compelling or extenuating circumstances. When such a restriction is in effect, any response to inquiries must indicate that the institution has no information about that person/individual. This FERPA restriction will remain in effect indefinitely and can only be revoked by written authorization from the student.
Additionally, students may designate individuals to have access to their education records by contacting the Student Information and Records office and completing the appropriate form.
Directory Information – information that Durham Tech has determined may be shared about an individual student which includes a student’s name, email address, current program of study, terms enrolled, honors and awards, credentials earned, and participation in official student clubs or organizations
Student Education Records – anything that is considered part of a student's permanent record, including but not limited to, grades, comments recorded in the student information system, and notes (e.g. faculty, clinical), in addition to directory information
Student – anyone enrolled at Durham Tech who has reached the age of 18 OR attends a college beyond the high school level
Legitimate Educational Interest – this includes student information used to determine eligibility for recognitions, college-related organization membership, scholarships, academic interventions and support, etc.
Directory Restriction – when a student exercises control over directory information by prohibiting the disclosure of all or specific directory information
FERPA Restriction – when a student exercises control over directory and non-directory information by prohibiting the disclosure of any or all information related to attendance or existence at the college
|Review Action||Review Date(s)||Approval|
|College Council or Committee||1/30/2015, 3/27/2015||10/30/2015 (procedure)|
|College-Wide and Legal Review||3/30-4/28/2015||NA|
|Board of Trustees Review||6/16/2015||6/16/2015|