|Number: 1.13.1 printable version||Policy/Operational Procedure Name:
Grade Change Request and Approval
|Sponsor: Susan Paris, Vice President, Student Learning and Instructional Services||Custodian: Student Learning and Instructional Services|
|Effective Date(s): July 2014||Next Review Date : July 2017|
The grade change request and approval process is as follows:
Grades may be changed if an instructor has made a data entry error or miscalculated a final grade. Such a miscalculation may occur due to the inadvertent omission of an assignment, a missed electronic transmission of a grade or assignment, or a mathematical/calculation error.
Grades may not be changed if the instructor is offering a student the opportunity to retest when he or she did not give all students in that class the same opportunity. Grades may not be changed for arbitrary reasons. There must be consistency in the way student grade changes are processed and resolved.
All change of grade requests are to be submitted on change of grade electronic forms for approval by the chief instructional officer. All change of grade requests other than those converting an I grade to a letter grade require written explanations of the reasons for the changes and must be requested within one calendar year after the original grade was assigned.
The purpose of this procedure is to provide the student with a safeguard against receiving an unfair final grade, while respecting the academic responsibility of the instructor.
|College Council or Committee||4/7/14 (MC), 7/10/14 (LC)||NA|
|College-Wide and Legal Review||NA||NA|
|Board of Trustees Review||NA||NA|