Transfer Credit Award

Number: 1.2 printable version Policy/Operational Procedure Name:
Transfer Credit Award
Sponsor: Abraham Dones, Assistant Dean, Student Information and Records/Registrar Custodian: Student Information and Records/Registrar
Effective Date(s): Fall 2012 Next Review Date: Spring 2017
Location: https://www.durhamtech.edu/policiesprocedures/transfercredit.htm Citation: SACSCOC C.S. 3.4.4 and 3.4.6
Policy Statement:
Durham Technical Community College evaluates transfer credit for equivalent courses with the grade of "C" or better from member institutions of the North Carolina Community College System and other post-secondary institutions accredited by a regional accrediting association.
Procedure:
Applicants who have been enrolled in any post-secondary institution are required to submit official transcripts of previous academic work to Durham Tech's Student Information and Records office if they desire transcript evaluation for transfer credit. An official transcript is one that is sent directly from the previous high school, college, or university, or is submitted by the student in an official, sealed envelope from the educational institution. Transcripts may be delivered to the Student Information and Records office in person (Wynn Center, room 10-201, Main Campus) or by mail (Student Information and Records, Durham Technical Community College, 1637 E. Lawson Street, Durham NC 27703). Emailed transcripts are accepted through transcript processing services such as CFNC, ADDS, Parchment, and Script-Safe only. Faxed transcripts and diplomas are not accepted as official documents for transcript evaluation.

When Durham Tech receives the official transcript, the college will send a confirmation email to the student's ConnectMail (college email) account to verify the receipt of transcripts. The entire transcript will be evaluated by a transcript evaluation specialist to award credit for the appropriate Durham Tech course most closely related to the course transferred using the following criteria:
  • All transfer course credit must be equivalent to course offerings at Durham Tech;
  • The grades for courses transferred must be a "C" or better;
  • Courses transferred must be 100 level or above;
  • Comparable developmental education courses offered by North Carolina community colleges below the 100 level are transferable within the North Carolina Community College System;
  • The grades for transferred NCCCS developmental courses must be a "B" or better (a "C" or better is accepted for MAT 070 and MAT 080 courses only); and
  • Transfer credit may not exceed 75 percent of the total credit hours required to complete the desired program of study.
Transcripts can take up to two weeks (10 business days) to be evaluated during peak registration times. Transfer credit is recorded as a grade of "TR" on the student's transcript. When transfer credit is in question, the student may be asked for supporting documentation such as an official course description or course syllabus.

Once the transcript has been evaluated, the college will send another email to confirm the completion of the evaluation. At that time, the student will be able to view any transfer credit awarded in the student's WebAdvisor account. Transfer credit from another institution is not used to calculate cumulative, program, graduation, or academic progress grade point averages.

International transcripts must be evaluated before transfer credit can be considered. Please see the Translation and Evaluation Services section for a complete list of acceptable organizations.

Advanced Placement (AP), College Level Examination Program (CLEP), International Baccalaureate (IB), and Defense Activity for Non-Traditional Educational Support (DANTES) Transfer Credit
Students who submit official documentation of Advanced Placement (AP), College-Level Examination Program (CLEP), International Baccalaureate (IB), or Defense Activity for Non-Traditional Educational Support (DANTES) scores will be awarded credit for approved courses with the appropriate threshold score at Durham Tech. Official documentation includes any official, sealed copies of scores from the College Board (AP and CLEP scores), International Baccalaureate (IB scores), or from the Department of Defense (DANTES scores); official, sealed transcripts from a high school with specific tests and scores listed; or other post-secondary college official, sealed transcripts that include specific tests and scores listed. Like other college transfer credit, AP, CLEP, IB, and DANTES transfer credits do not have a time limit and may be awarded for approved courses without regard to the time when the test was taken.

Transfer credit awarded for approved courses as a result of AP scores may not exceed 75 percent of the total credits required to complete the program of study. Transfer credit awarded for approved courses as a result of CLEP, IB, and/or DANTES scores may not exceed three courses of the total number of courses required to complete the program of study. Transfer credit awarded for CLEP, IB, and DANTES scores excludes courses that require lab components (i.e. science, language, math, and English composition). Transfer credit awarded for IB scores may only include higher level exams, not standard level exams.

Students who cannot provide official, sealed documentation of AP, CLEP, IB, or DANTES scores will not be awarded credit. Durham Tech does not award AP, CLEP, IB, or DANTES transfer credit for classes solely on the basis of an evaluation of credit by another college or institution. Official, sealed documentation must include the specific test name and score to be considered for transfer credit evaluation. Questions regarding the awarding of AP, CLEP, IB, or DANTES transfer credit should be directed to the Student Information and Records office.
Purpose/Definitions: NA
Review Action Reviewed Approved
College Council or Committee NA Transferred 5/2015
College-Wide and Legal Review NA NA
President’s Approval NA NA
Board of Trustees Review NA NA