Student Information about Disability Services

Steps to Obtain Accommodations for New Students

printable steps (pdf)

In order to receive accommodations, students should do the following:

  1. Submit documentation (see forms and guidelines) to the Disability Services office. In order to verify a disability, you need to submit documentation which supports the accommodations you are requesting. Please see the documentation guidelines section.
  2. Meet with a Disability Services provider. Once the your documentation has been reviewed, a Disability Services provider will contact you to schedule a meeting. During the meeting, the Disability Services provider will discuss with you about your accommodation process, functional limitations, and reasonable accommodations.
  3. Prepare an Accommodation Plan. The Disability Services provider and you will develop an Accommodation Plan during the meeting if the documentation supports your request and meets the documentation guidelines.
  4. You will then meet with each instructor to discuss your Accommodation Plan.

Please note: review of documentation can take as long as two weeks. Therefore, students should submit their documentation prior to the start of the semester to avoid a delay in receiving accommodations.

Placement Test Accommodations

Students needing accommodations on the placement test should follow the above steps. Please understand that reviewing documentation can take up to two weeks. Therefore, students should notify the Disability Services staff of their expected test date when they submit documentation.

Students with Accommodation Plans on File with Disability Services

Students should request a new Accommodation Plan each semester. The best way to request an Accommodation Plan is to send an email directly to a Disability Services Provider or to stating that you need an Accommodation Plan for the current semester.

Other Campuses or Satellite Centers

Disability Services staff will meet with a student at any Durham Tech location. Students must call and schedule an appointment with a Disability Services staff member.

Documentation Guidelines

Qualified individuals are entitled to reasonable accommodations under the Americans with Disabilities Act (ADA), as amended, and Section 504 of the 1973 Rehabilitation Act. Accommodations are determined on a case–by–case basis. In order to receive accommodations for a disability, students must self-identify and submit documentation to support the need for reasonable accommodations. The documentation must be from an appropriate licensed professional and include how the diagnosed disability impacts the student in the academic setting. All information will be considered confidential and only released to appropriate personnel on a need to know basis.

View the list of documentation guidelines

Disability Services may deny a request for accommodations if:

  1. the documentation does not substantiate the request as a reasonable accommodations and
  2. the documentation is incomplete and does not clearly define the functional limitations of a disability.

Documentation has three primary purposes:

  1. To establish that an individual has a disability.
  2. To describe and document the functional impact of the disability.
  3. To assist Disability Services staff in establishing the need for and design of accommodations.

Therefore, documentation should be as descriptive as possible. At minimum, it should include the following information.

  1. A diagnostic statement identifying the disability, date of the most current diagnostic evaluation, and the date of the original diagnosis.
  2. A description of the diagnostic tests, methods, and/or criteria use.
  3. A description of the current functional impact of the disability which includes specific test results and the examiner’s narrative interpretation.
  4. Treatment, medications, and/or assistive devices/services currently prescribed or in use.
  5. A description of the expected progression or stability of the impact of the disability over time, particularly during your expected period at Durham Tech.
  6. Recommended accommodations/services (i.e. flexibility in attendance, lab assistance, and note-taker) for the academic environment.
  7. The name, credentials and licensed number of the diagnosing professional.

*All documentation should be submitted on letterhead, signed by licensed professional and include the date the documentation was completed.

*An Individualized Educational Plan (IEP) or 504 Plan is insufficient documentation as it does not meet the above documentation guidelines. The IEP is a document showing how the K-12 school complied with IDEA.